For one of our clients – the leading global provider of investment decision support tools for private capital, we are currently looking for an Administrative Assistant.

Position Details

Job Responsibilities:

  • Maintain the office main line phone on reception;
  • Meet and greet visitors, ensuring the respective procedures are followed;
  • Serve as the point person for office administration functions;
  • When requested – coordinate with IT service provider, liaise with facility, liaise with and supervise the work of different vendors – e.g. cleaning company, stationary delivery, food delivery, etc.;
  • Arrange courier services whenever required;
  • Ensure filing systems of all Office and Financial documents are maintained and current;
  • Plan and keep stationary, kitchen and other office supplies stocked;
  • Assist the team with organizing meetings and booking meeting rooms – control meeting room booking through central booking calendar;
  • Support the HR with the local Health and Safety regulations, documentation and updates;
  • Prepare any ad hoc reports needed around the office management;
  • Support the local HR manager, when required;
  • Other tasks, as given by and required by the direct manager.

Job requirements:

  • Excellent verbal and written communication skills;
  • Fluent English language skills;
  • Some experience in office administration will be a great advantage;
  • Strong computer literacy with excellent knowledge of Excel, PowerPoint, Word and Outlook, etc.;
  • Multi-tasking and prioritizing, attention to details;
  • Team player, fast learner.

Our offer:

  • Competitive remuneration with a growing employee benefits package – Food vouchers, Private health insurance, Sports card, etc.;
  • A team of bright young professionals and a great work environment;
  • Central and convenient office location;
  • A labor contract (starting on a 4 or 6-hour working day).
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Tsvetelina Nikolova
Tsvetelina Nikolova